Booking terms and conditions
Last update: May 2021
Polices & Procedures
You can access the following policy and procedures in full from our hirer DropBox.
- Booking Terms & Conditions
- Safeguarding Policy
- Code of Conduct
- Covid-19 Policy
- Vulnerable Person Policy
The Hall may only be booked for the purpose stated on the booking form and only the area paid for may be used. The hirer shall not sub-hire the premises or allow the premises to be used for unlawful or unauthorised activity. The Hirer (or their Authorised Representative, not being a person under 21 years of age), should be on the premises during the period of the booking. The Management Committee has the right to refuse a booking without giving a reason.
2. BOOKING CHARGES
Each Hall or Room may be hired separately or collectively. The charges are set out on our website. Please note that any long-term block bookings are subject to regular review by the Hall Committee. Please note that for bookings for parties/events and for wedding bookings: Return of the Hire Agreement and copy invoice, together with the hire fee and refundable deposit will confirm the booking. Bookings must be paid in full 28 days in advance.
3. CANCELLATION POLICY
- Three months prior to booking – full refund.
- One month prior to booking – 50% refund
- 14 days prior to booking – no refund
The refundable deposit will cover breakages, damages and extra cleaning if required and will be refunded within 28 days of your event providing everything is in order and your event finished before 00.00.
5. USE AND RESPONSIBILITY FOR DAMAGE
The Premises will be opened 15 minutes before the hire starting time. The Hirer must be available at the starting time stated on the Agreement form.
The Hirer will, during the period of the hiring, be responsible for supervision of the premises. They also accept responsibility for any damage, however slight, to the building and its contents.
Hirers must leave the Hall or Room in the same clean and tidy condition as they find it. They will also be responsible for making good any damage or loss and for ensuring that the requirements of the Law in regard to the use are fully observed, to obtain licenses where necessary and pay such fees or royalties as may be due. The hirer will need to check if they need a Temporary Events Notice or an alcohol license.
The Hall must be vacated at the agreed time and in any event not later than 23.59 hours (17.59 hours on Sunday).
Hirers should familiarise themselves with the locations of the Emergency Exits, Fire Extinguishers and the Safety Notices displayed in the Hall. In particular they must ensure that access to the exits and equipment is kept free from obstruction.
7. RESPECT FOR OUR NEIGHBOURS
Hirers are asked to make as little noise as possible, particularly after 23.00 hours. Music must finish at 23.30 hours ( 17.30 hours on Sunday).
8. CAPACITY & CLOSE
The hirer will be responsible for the supervision of people leaving their event.
For any function, the numbers present should not exceed 150 in the whole complex, 50 for Large Room and 25 for Small Room.